OASTLERS SCHOOL
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Privacy Notice (How we use learner information)
The categories of learner information that we collect, hold and share include:
Why we collect and use this information
We use the learner data:
The lawful basis on which we use this information
On the 25th May 2018 the Data Protection Act 1998 will be replaced by the General Data Protection Regulation (GDPR). The condition for processing under the GDPR will be:
Article 6
1. Processing shall be lawful only if and to the extent that at least one of the following applies:
(c) Processing is necessary for compliance with a legal obligation to which the controller is subject;
Article 9
(j) Processing is necessary for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes in accordance with Article 89(1) based on Union or Member State law which shall be proportionate to the aim pursued, respect the essence of the right to data protection and provide for suitable and specific measures to safeguard the fundamental rights and the interests of the data subject.
Collecting learner information
Whilst the majority of learner information you provide to us is mandatory, some of it is provided to us on a voluntary basis. In order to comply with the General Data Protection Regulation, we will inform you whether you are required to provide certain pupil information to us or if you have a choice in this.
Storing learner data
We hold learner data for the duration of time each the child remains at Oastlers School.
Who we share learner information with
We routinely share learner information with:
Why we share learner information
We do not share information about our learners with anyone without consent unless the law and our policies allow us to do so.
We share learners’ data with the Department for Education (DfE) on a statutory basis. This data sharing underpins school funding and educational attainment policy and monitoring.
We are required to share information about our learners with our local authority (LA) and the Department for Education (DfE) under section 3 of The Education (Information About Individual Pupils) (England) Regulations 2013.
Data collection requirements:
To find out more about the data collection requirements placed on us by the Department for Education (for example; via the school census).
Youth support services
Learners aged 13+
Once our learners reach the age of 13, we also pass learner information to our local authority and / or provider of youth support services as they have responsibilities in relation to the education or training of 13-19 year olds under section 507B of the Education Act 1996.
This enables them to provide services as follows:
A parent or guardian can request that only their child’s name, address and date of birth is passed to their local authority or provider of youth support services by informing us. This right is transferred to the child / learner once he/she reaches the age 16.
Learners aged 16+
We will also share certain information about learners aged 16+ with our local authority and / or provider of youth support services as they have responsibilities in relation to the education or training of 13-19 year olds under section 507B of the Education Act 1996.
This enables them to provide services as follows:
The National Pupil Database (NPD)
The NPD is owned and managed by the Department for Education and contains information about pupils in schools in England. It provides invaluable evidence on educational performance to inform independent research, as well as studies commissioned by the Department. It is held in electronic format for statistical purposes. This information is securely collected from a range of sources including schools, local authorities and awarding bodies.
We are required by law, to provide information about our pupils to the DfE as part of statutory data collections such as the school census and early years’ census. Some of this information is then stored in the NPD. The law that allows this is the Education (Information About Individual Pupils) (England) Regulations 2013.
To find out more about the NPD go to: the National Pupil Database website.
The department may share information about our learners from the NPD with third parties who promote the education or well-being of children in England by:
The Department has robust processes in place to ensure the confidentiality of our data is maintained and there are stringent controls in place regarding access and use of the data. Decisions on whether DfE releases data to third parties are subject to a strict approval process and based on a detailed assessment of:
To be granted access to learner information, organisations must comply with strict terms and conditions covering the confidentiality and handling of the data, security arrangements and retention and use of the data.
For more information about the department’s data sharing process, please click here.
For information about which organisations the department has provided pupil information, (and for which project), please click here:
To contact DfE: https://www.gov.uk/contact-dfe
Requesting access to your personal data
Under data protection legislation, parents and learners have the right to request access to information about them that we hold. To make a request for your personal information, or be given access to your child’s educational record, contact The Business Manager.
You also have the right to:
If you have a concern about the way we are collecting or using your personal data, we request that you raise your concern with us in the first instance. Alternatively, you can contact the Information Commissioner’s Office at:
Contact
If you would like to discuss anything in this privacy notice, please contact:
Mrs Jeanine Fairbairn
Business Manager
Oastlers School
Flockton Road
Bradford
BD4 7RH
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Privacy Notice (How we use learner information)
Declaration
I, _______________________________,
parent /carer of ______________________
declare that I understand:
Consent
At Oastlers School, we store and use personal information to educate and care for learners in school, including those to be placed at the school and those learners who have recently left.
PHOTOGRAPHS
The school can take, or arrange to have taken, photographs for use in school to enable staff to identify learners. This is part of our role of educating and caring for learners.
ACTION:
No parental consent required
The school will take, or arrange to have taken, photographs that will be used for internal and external documents. These include newsletters, pamphlets and photographs of sports and activities.
These photographs may be used on the school website and in published documents in relation to school
ACTION:
As a parent, I consent for photographs to be used of my child as detailed
Please Tick YES or NO
This consent can be withdrawn at any time by contact office@oastlers.co.uk
Signed __________________________________________
Date _______________
Relationship to Learner ________________________________
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